Skip to main content

Lessons Learnt from the Improvement of Customer Support Processes: A Case Study on Incident Management

  • Conference paper
Product-Focused Software Process Improvement (PROFES 2009)

Part of the book series: Lecture Notes in Business Information Processing ((LNBIP,volume 32))

Abstract

IT Infrastructure Library (ITIL) is the most widely used IT service management framework that provides guidelines how to create, manage and support IT services. Service support processes, such as incident management and problem management, are among the first ITIL processes that organizations start to implement. However, several challenges may exist in the process implementation. The research question of this study is: which issues are important in establishing an ITIL-based incident management process? The main contribution of this paper is to present lessons learnt from an ITIL-based process improvement project that focused on establishing an incident management process in an IS department of a university hospital. Our results show that key issues in implementing incident management are to 1) define the basic concepts of incident management with concrete examples and 2) define process interfaces between incident management and other support processes.

This is a preview of subscription content, log in via an institution to check access.

Access this chapter

Chapter
USD 29.95
Price excludes VAT (USA)
  • Available as PDF
  • Read on any device
  • Instant download
  • Own it forever
eBook
USD 39.99
Price excludes VAT (USA)
  • Available as PDF
  • Read on any device
  • Instant download
  • Own it forever
Softcover Book
USD 54.99
Price excludes VAT (USA)
  • Compact, lightweight edition
  • Dispatched in 3 to 5 business days
  • Free shipping worldwide - see info

Tax calculation will be finalised at checkout

Purchases are for personal use only

Institutional subscriptions

Preview

Unable to display preview. Download preview PDF.

Unable to display preview. Download preview PDF.

References

  1. Office of Government Commerce: ITIL Service Design. The Stationary Office, UK (2007)

    Google Scholar 

  2. Office of Government Commerce: ITIL Service Operation. The Stationary Office, UK (2007)

    Google Scholar 

  3. Office of Government Commerce: ITIL Service Support. The Stationary Office, UK (2002)

    Google Scholar 

  4. Niessinka, F., Clerca, V., Tijdinka, T., van Vliet, H.: The it service capability maturity model version 1.0. CIBIT Consultants&Vrije Universiteit (2005)

    Google Scholar 

  5. COBIT 4.0: Control Objectives for Information and related Technology: COBIT 4.0. IT Governance Institute (2005)

    Google Scholar 

  6. Microsoft: Microsoft operations framework (January 2009), http://technet.microsoft.com/en-us/library/bb232042.aspx

  7. Kapella, V.: A framework for incident and problem management. International Network Services whitepaper (2003)

    Google Scholar 

  8. Florac, W.: Software quality measurement a framework for counting problems and defects. Technical Report CMU/SEI-92-TR-22 (1992)

    Google Scholar 

  9. Quality Assurance Institute: A software defect management process. Research Report number 8 (1995)

    Google Scholar 

  10. Noda, A., Nakanishi, T., Kitasuka, T.: Introducing fault tree analysis into product-line software engineering for exception handling feature exploitation. In: Proceedings of the 25th IASTED International Multi-Conference Software Engineering, Innsbruck, Austria, pp. 229–234 (2007)

    Google Scholar 

  11. Card, D.N.: Learning from our mistakes with defect causal analysis. IEEE Software 15(1), 56–63 (1998)

    Article  Google Scholar 

  12. Gonzalez, L.M., Giachetti, R.E., Ramirez, G.: Knowledge management-centric help desk: specification and performance evaluation. Decis. Support Syst. 40(2), 389–405 (2005)

    Article  Google Scholar 

  13. Evans, K., Jones, W.T.: Building an it help desk: from zero to hero. In: SIGUCCS 2005: Proceedings of the 33rd annual ACM SIGUCCS conference on User services, pp. 68–74. ACM, New York (2005)

    Chapter  Google Scholar 

  14. Graham, J., Hart, B.: Knowledge integration with a 24-hour help desk. In: SIGUCCS 2000: Proceedings of the 28th annual ACM SIGUCCS conference on User services, pp. 92–95. ACM Press, New York (2000)

    Google Scholar 

  15. Jackson, A., Lyon, G., Eaton, J.: Documentation meets a knowledge base: blurring the distinction between writing and consulting (a case study). In: SIGDOC 1998: Proceedings of the 16th annual international conference on Computer documentation, pp. 5–13. ACM Press, New York (1998)

    Chapter  Google Scholar 

  16. Cheung, C., Lee, W., Wang, W., Chu, K., To, S.: A multi-perspective knowledge-based system for customer service management. Expert Systems with Applications 24(4), 457–470 (2003)

    Article  Google Scholar 

  17. Wood, S., Howlett, R.J.: A web-based customer support knowledge base system. In: Lovrek, I., Howlett, R.J., Jain, L.C. (eds.) KES 2008, Part I. LNCS, vol. 5177, pp. 349–361. Springer, Heidelberg (2008)

    Chapter  Google Scholar 

  18. Miller, A.: Integrating human factors in customer support systems development using a multi-level organisational approach. In: CHI 1996: Proceedings of the SIGCHI conference on Human factors in computing systems, pp. 368–375. ACM, New York (1996)

    Google Scholar 

  19. Lientz, B.P., Swanson, E.B.: Software Maintenance Management. Addison-Wesley Longman Publishing Co., Inc., Boston (1980)

    Google Scholar 

  20. Bennett, K.H., Rajlich, V.T.: Software maintenance and evolution: a roadmap. In: ICSE 2000: Proceedings of the Conference on The Future of Software Engineering, pp. 73–87. ACM Press, New York (2000)

    Google Scholar 

  21. April, A., Hayes, J.H., Abran, A., Dumke, R.: Software maintenance maturity model (smmm): the software maintenance process model: Research articles. J. Softw. Maint. Evol. 17(3), 197–223 (2005)

    Article  Google Scholar 

  22. Kajko-Mattsson, M., Forssander, S., Olsson, U.: Corrective maintenance maturity model (cm3): maintainer’s education and training. In: ICSE 2001: Proceedings of the 23rd International Conference on Software Engineering, Washington, DC, USA, pp. 610–619. IEEE Computer Society, Los Alamitos (2001)

    Chapter  Google Scholar 

  23. Niessink, F., van Vliet, H.: Towards mature it services. Software Process - Improvement and Practice 4(2), 55–71 (1998)

    Article  Google Scholar 

  24. Niessink, F., van Vliet, H.: Software maintenance from a service perspective. Journal of Software Maintenance 12(2), 103–120 (2000)

    Article  Google Scholar 

  25. Caldeira, J., Abreu, F.B.: Influential factors on incident management: Lessons learned from a large sample of products in operation. In: Jedlitschka, A., Salo, O. (eds.) PROFES 2008. LNCS, vol. 5089, pp. 330–344. Springer, Heidelberg (2008)

    Chapter  Google Scholar 

  26. Humphrey, W.S.: A personal commitment to software quality. In: ESEC, pp. 5–7 (1995)

    Google Scholar 

  27. Yin, R.: Case Study Research: Design and Methods. Sage Publishing, Beverly Hills (1994)

    Google Scholar 

  28. Eisenhardt, K.: Building theories from case study research. Academy of Management Review 14, 532–550 (1989)

    Google Scholar 

  29. Office of Government Commerce: ITIL Service Transition. The Stationary Office, UK (2007)

    Google Scholar 

Download references

Author information

Authors and Affiliations

Authors

Editor information

Editors and Affiliations

Rights and permissions

Reprints and permissions

Copyright information

© 2009 Springer-Verlag Berlin Heidelberg

About this paper

Cite this paper

Jäntti, M. (2009). Lessons Learnt from the Improvement of Customer Support Processes: A Case Study on Incident Management. In: Bomarius, F., Oivo, M., Jaring, P., Abrahamsson, P. (eds) Product-Focused Software Process Improvement. PROFES 2009. Lecture Notes in Business Information Processing, vol 32. Springer, Berlin, Heidelberg. https://doi.org/10.1007/978-3-642-02152-7_24

Download citation

  • DOI: https://doi.org/10.1007/978-3-642-02152-7_24

  • Publisher Name: Springer, Berlin, Heidelberg

  • Print ISBN: 978-3-642-02151-0

  • Online ISBN: 978-3-642-02152-7

  • eBook Packages: Computer ScienceComputer Science (R0)

Publish with us

Policies and ethics